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For Our Suppliers

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To our Supplier Community:

The IRS has implemented a new 1099 Form for Tax Year 2020. If you are a consultant, independent contractor, or other professional, whose status requires 1099 reporting, you are impacted by this regulatory change.

Caltech will issue 1099NEC Form for income previously reported on the 1099MISC Form, Box 7. Suppliers providing services will be receiving the new IRS Form 1099NEC. All other types of income such as rent, royalty, medical service, and other income will continue to be reported on Form 1099MISC.

Thank you,

Caltech, Payment Services
Contact: SpecialtyTeam@caltech.edu

Purchasing Services provides value added customer service to our campus community by acquiring goods and services at the best overall cost and value. Procurements funded by federal agencies that exceed the Simplified Acquisition Threshold (SAT), as defined in 2 C.F.R. ยง200.88, are required to have solicitations advertised on our website. The following link allows all suppliers and contractors easy online access to solicitations, including Invitation for Bids (IFB's) Request for Proposals (RFP's), Request for Quotes (RFQ's), and Addenda. All interested suppliers and contractors must follow the instructions in the solicitation to be considered for award. If you need assistance or have any questions, please contact the Purchasing Agent or Contracting Officer responsible for the solicitation.

  • No bid opportunities at this time. Continue to check back regularly.

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For payment terms please click here.

All e-mail or paper invoices must be submitted to Payment Services in one of the following ways:

  • Paper Invoices - Mail to Caltech Payment Services, P.O. Box 3237, Scranton, PA 18505
  • Email Invoices - Email to accountspayable@caltech.edu

NOTE:

1) Attach only one invoice per email
2) Email PDF invoices ONLY!
3) Original mail is not required via postal mail

Who should I contact if I have questions concerning billing or payments?

Most questions can be answered by calling the Procurement Services Hotline at (626) 395-8900 or via email at ProcurementHotline@caltech.edu.

The Hotline is operational Monday through Friday from 8AM to 5PM; Out for lunch 12PM - 1PM

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