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Procurement Homepage  /  Quick Links  /  Policies and Procedures

Policies and Procedures

P-Card

  • P-Card Policy

Payment Services

  • Advance Payments to Suppliers
    (Prepayments)
  • Check Payment Management & Distribution
  • Credit Memo Processing
  • Honorarium Policy
  • Non-Employee Travel Procedure
  • Payment Request Policy (pending update)
  • Petty Cash Procedures
  • Purchase Order Invoice Price Variance
  • Wire Transfer Policy

Purchasing

  • General Purchasing Services Policy
  • Independent Contractor Procedure
  • Policy on Unsolicited Supplier Visits
  • Purchasing Services Goods and Services Policy
  • Subawards and Subrecipient Monitoring Policy

Purchasing Terms and Conditions

  • Commercial Items or Services Terms and Conditions
  • General Conditions for Construction Terms and Conditions
  • Government Funded Grant Provisions
  • Government Funded Subaward Provisions
  • NASA Funded Grant Provision

Travel

  • Caltech Travel Policy
    (Effective Oct. 30, 2002, updated 3/12/2020)
  • Exceptions to Use of United States Flag Air Carriers
    (Applies to federally funded travel)
  • Fly America Act Exemption Certification
  • Use of United States Flag Air Carriers
    (Applies to federally funded travel)
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