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Department Codes

Department Codes are used at Caltech to identify purchasing and payment transactions by campus groups. Codes are assigned to groups, departments, buildings, or work areas, not to individuals.

Purpose

  • To facilitate routing of paperwork
  • To provide contact information
  • To route deliveries

The Department Code List is...

  • Posted on the Procurement Services website here
  • Owned by Purchasing Services
  • Maintained by Procurement Support Services
  • Developed according to campus customer specifications
  • Updated regularly

To add a new Department Code to the list

  • Department Code Request Form (PDF)

To change information on an existing code

Email Hillary Sanchez at hillary.sanchez@caltech.edu. Example:

Please change the following information on Department Code 6B

Change Delivery Address

From:   123 S. Hill
To:      Keith Spalding 6, Rm. 101

Change PO Contact

From:   Suzy Buyer
To:       Joe Negotiator, PO Contact Phone x0000

If you have questions regarding the codes

  • More detailed information and examples (PDF)

Please contact Monica Marquez at x2566 or monica.marquez@caltech.edu with additional questions.