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Purchasing Services supports Caltech's mission by employing effective
and innovative methods to acquire goods and services at appropriate
cost. Our foremost goal is to respond to the needs of our campus
customers in an efficient and timely manner.
RESPONSIBILITIES
Responsibilities of the Purchasing Services Department include,
but are not limited to, the following:
- Provide superior customer service to all Caltech faculty, students
and staff
- Ensure that Institute procurements meet current regulatory
and compliance requirements
- Administer the Caltech P-Card Program
- Administer the Speedy Ordering System (SOS) Buying Program
- Research and prepare appropriate policies and procedures
- Evaluate supplier performance
- Analyze and recommend cost-effective purchasing strategies
to best meet Institute requirements
- Identify cost reduction opportunities
- Prepare and issue Requests for Information (RFIs), Requests
for Quotations (RFQs), and Requests for Proposals (RFPs)
- Analyze quotations, bids and proposals
- Perform cost or price analyses
- Perform lease vs. buy analyses
- Participate in source selection activities
- Negotiate specifications, terms and conditions, changes, settlements
and contract termination
- Consult with legal counsel, patent and technology counsel,
insurance specialists, and other professionals in support of Institute
procurements
- Prepare and issue purchase orders, master purchasing agreements,
time and material contracts, professional services contracts and
consulting agreements, and subcontracts
Click
here to view the Purchasing Services Quarterly Newsletter
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