TRAVEL SERVICES
Service Agreements
To assist you in getting special travel related services,
you can utilize the rate and service information below. Included
in these links are phone numbers for reservations, exclusive
Caltech rates, supplier Sales Representatives (point of contact),
and other valuable information to assist in preparing for
travel. These files are updated monthly to maintain current
information.
PERSONAL TRAVEL
Except where noted, all of the vendor agreements listed are
valid for personal travel in addition to Caltech official
business travel. When making reservations, you may be asked
whether the purpose of the trip is business or personal. There
may be some negotiated benefits that do not apply on personal
reservations, such as free insurance with our preferred car
rental agencies.
GROUP TRAVEL
Ten or more people traveling to the same destination (to
Caltech or from Caltech) may be eligible for special discounts,
whether or not the individuals will be traveling together.
Contact the Travel Department on extension 3098 for assistance.
HOTEL/MOTEL
CAR RENTALS
Hertz #1 Club Gold
The Caltech community is entitled to Hertz #1 Club Gold express
rental service, free of charge. This service normally costs
$50 per year, but is waived for Caltech travelers. #1 Club
Gold service allows renters to bypass long lines in the terminal
and go directly to their car. Once enrollment is complete,
you'll never have to fill out another car rental agreement.
To enroll, you will need your driver's license number and
a major credit card, such as your P-card if you use one. (The
driver's license and credit card must be in the same name.)
You will be required to present your Caltech ID card.
- Enroll online at: www.hertz.com/goldcorp
- Enter the Company Name: CalTech (this field is case sensitive)
- Enter the CDP number: 63515
- Enter the promotion code: 5764
SHUTTLES
AIRPORT PARKING
MOVING COMPANIES
TRAVEL AGENCY
Caltech Preferred Travel AgencyChris
Protravel
119 West California Boulevard
Pasadena, CA 91105
626-796-4448 phone
626-844-3055 fax
800-481-7774 toll free
Please identify yourself as a Caltech caller when you call
Protravel. The Caltech primary contacts at Protravel are:
Gina Robles
Gloria Lopez (Manager)
Hours of Business, M-F, 9:00am to 5:00pm
Protravel After Hours Emergency Travel Service: 800-928-2562,
access code OZ97
PROTRAVEL Fee Schedule
For tickets purchased by P-Card or any other credit card
- Domestic tickets: $30
- International tickets: $50
- Hotel and/or Car booking only: $25
- Special Delivery: $25
For tickets on account, the above fees apply, plus a 3% finance
charge. Any tickets put on account that are not paid within
45 days will be assessed an additional 1.5% late fee.
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