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Payment Plus (Caltech e-Payables Solution)


Caltech has partnered with US Bank and Visa to promote our Procure-to-Pay initiative with targeted suppliers. We will launch a campaign beginning February 2018.

Payment Plus is Caltech’s preferred method for issuing payments to suppliers with purchase orders.

Payment Plus Campaign

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How will this work
Caltech will provide a supplier with the card account number and expiration date to keep on file. This information will be provided in a secure manner via phone or by secure e-mail. The 3 digit CVV value is not provided in the secure mail. If you need the 3 digit CVV code, we will provide you with the same via a phone call. If a supplier elects not to keep the card account number on file, the supplier can opt to receive the card account number and expiration date with each remittance. These suppliers will be directed to a secure website for payment.
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Fees
Payments will be processed as credit card transactions, so standard merchant fees will apply. There are no direct fees imposed by Caltech or by the issuing bank. Caltech will also not absorb fees associated with a Suppliers Merchant Service Provider.
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Card Authorization Form
Suppliers will receive the card account information via secure e-mail or directly from us. If a Supplier needs a Card Authorization form signed they can provide it to us for signature and maintain that form with the card information. Each remittance advice is your authorization for process the credit card transaction for the exact amount indicated.

Payment Plus offers suppliers different payment options: Single Use Accounts, Straight-Through Processing, and Pre-Authorized Limit Accounts.


Benefits to Suppliers

Enhancing cash flow: Participating in this program expedites the receipt of cash by eliminating mail and paper check float.

Expedited Payments: e-Payables payments are typically available within 48 hours of payment processing compared to lengthy time of issuing checks (standard net 55 terms)

Saving time and money: Participating reduces the labor, hassle, expenses and risk associated with checks

Reduced cost: Participating in this program will afford suppliers a reduced cost and manpower for billing and accounts receivable departments

Preferred Supplier Status: Suppliers will be able to have priority status for invoice approval

Going green: Paperless, electronic payments are more secure, save money and also help conserve the environment by eliminating printing and mailing paper checks.

Enhanced reporting: Participating suppliers will receive enhanced remittance information for more efficient back-end reconciliation

Benefits to Caltech

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FAQ'S
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Contact Us
If you are contacted by suppliers asking about this campaign, you can direct them to the e-Payables team.


Caltech will be able to contribute to our sustainability program by reducing paper checks and going green.

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For more information on e-Payables, contact the e-Payables team via e-mail at epayablesadmin@caltech.edu.

This virtual card e-Payable product is offered by US Bank